Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people. -
(Colossians 3:23 TEV)
1. …the board of trustees shall have the supervision, oversight, and care of all real property owned by the local church and of all property and equipment acquired directly by the local church….
2. …the board of trustees shall review annually the adequacy of the property, liability, and crime insurance coverage on church-owned property, buildings, and equipment. The board of trustees shall also review annually the adequacy of personnel insurance. The purpose of these reviews is to ensure that the church, its properties, and its personnel are properly protected against risks.
3. When…asked to grant permission to an outside organization to use church facilities, permission can be granted….
4. The chairperson of the board of trustees or the chairperson of the parsonage committee, if one exists, the chairperson of the committee on pastor-parish relations, and the pastor shall make an annual review of the church-owned parsonage to ensure proper maintenance.
5. …the board of trustees shall receive and administer all bequests made to the local church; shall receive and administer all trusts; and shall invest all trust funds of the local church in conformity with laws of the country, state, or like political unit in which the local church is located….
6. The board of trustees, … shall conduct … an annual accessibility audit of their buildings, grounds, and facilities to discover and identify what physical, architectural, and communication barriers exist that impede the full participation of people with disabilities and shall make plans and determine priorities for the elimination of all such barriers. - ADA Title III ADA Checklist 
NOTE: On August 20, TVA announced a 20% rate hike effective October 1, 2008.
In addition to the above mandates from the Discipline, good stewardship and generally accepted business practices warrant the maximization of resources and investments through due diligence. All equipment is chosen to deliver maximum efficiency at minimum operating costs. Consequently, it is the intent of the CGUMC Board of Trustees to inventory and maintain all equipment through a scheduled maintenance program in accordance with the manufacturer's recommendations, and to maintain records of product ID#s, warranties, appropriate service people, suppliers and parts lists sufficient to allow repairs to be done in a timely and economical manner.
As our membership ages and fluctuates in numbers, it is obvious that we cannot rely on institutional memory as we develop and implement policies and procedures that will allow us to continue to plan for, and meet the needs of the future.
Historic Building: Much cosmetic work has been completed over the last 2 years in the form of a new roof, exterior paint, energy efficient replacement windows for classrooms, new paint in the sanctuary, new carpeting throughout the rest of the main floor and remodeling of the Pastor's office.
Fellowship Hall: The Building Team chose to follow federal ENERGY STAR (ES) recommendations, which can save us about a third on our energy bills. As much as 1/2 of the energy used in a building goes to heating and cooling, therefore, an ES 13 SEER HVAC system was selected, and programmable thermostats for maximum efficiency. Also selected was 100% cellulose insulation and chose to increase the outside wall R factor to R-21 and the ceilings to R-30. Inside air is re-circulated with the use of 6 - 52 inch ES ceiling fans which were chosen because of their maximum rating for air flow.
In addition, we are utilizing an ES tankless water heater which heats water directly without the use of a storage tank, therefore, avoiding the standby heat losses associated with storage water heaters. We are also utilizing a water softener in order to protect our water heater, dish washer, ice maker and fixtures from the harmful effects of the extremely hard water prevalent in this area.
Joy Building: This 22'X50' temporary portable classroom was constructed in 2000 with the intent for it to be moved off campus when the classroom space was no longer needed. It also provided electricity for one of the historic building’s air conditioners. It was sold and moved in 2009.
Parsonage: Our parsonage is a red brick ranch style house built in 1959. The structure features 3 bedrooms and 2 baths. A new roof was applied in 2006.
It is suggested that, due to transportation costs and our abundant storage area, items such as furnace filters, toilet paper, light bulbs, etc. be bought in bulk.
TVA Energy Audit (Historical Building - February, 2010)
For more information and related strategies and ideas for Greening Sacred Spaces, see Many Values Many Voices Newsletter. Another excellent source is the 8 part Practical Guide to Improving the Energy Efficiency of Your Religious Building:
Engineering & Maintenance Program
The Engineering and Maintenance Program (EMP) is designed to:
- Provide a written system which does not have to rely on institutional memory.
- Provide an accurate inventory of Church property for insurance and planning purposes.
- Provide a maintenance system to maximize facility and equipment life and plan for replacement, repairs, upgrades, etc.
- Provide a data base for realistic multi-year budgeting.
- Provide a base for projecting future needs and develop a 4-5 year Capital Improvement Plan (CIP). The CIP typically includes the following information:
- A listing of the capital projects or equipment to be purchased.
- The projects ranked in order of preference.
- The plan for financing the projects.
- A timetable for the construction or completion of the project.
- Justification for the project.
A CIP, working closely with the Council, should address major issues such as completing the fellowship building and planning for the next phase of campus remodeling. It is envisioned that the next future major building process will be Phase 5, remodeling of the basement for the new nursery and children's classrooms, including upgrading the plumbing and electrical in the Historical Building. It should also address replacing equipment and repairs as projected. The CIP can serve as a valuable community relations, evangelism and program development tool.
The EMP consists of a computerized system and a hardcopy for reference during maintenance or repair. The hard copy system consists of 6 notebooks which include a component/equipment/system inventory, manufacturer's product reference and user manuals, the installer’s contact information and a draft maintenance schedule. These notebooks are as follows:
- Trustees' Guide,
- Historic Building Utilities, Systems & Components,
- Fellowship Hall Fixtures and Components,
- Fellowship Hall Kitchen Appliances and Fixtures,
- Fellowship Hall HVAC, and
- Fellowship Hall Utilities and Systems.
The EMP is conceived as a flexible, ongoing program which should be evaluated and modified as needed. The Trustees' Guide and Historic Building Utilities, Systems & Components books are kept in Bobbie's office. Those pertaining to the Fellowship Hall are kept in the kitchen pantry in acrylic wall pockets and should NOT be removed.
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